Become a Preferred Supplier

WALGA’s Preferred Supplier Program (PSP) is developed through Requests For Tender (RFT). To be invited to a Tender process WALGA is guided by the demand of its Members.

An endorsement from a Local Government is required to be invited into the next Request to prequalify on the Preferred Supplier Program.

Local Government endorsements can be sent through to: commercial@walga.asn.au.   

Our RFT processes to onboard new suppliers occurs twice a year. Where there is a relevant category of supply and a Member endorsement suppliers will receive an invitation to Tender.

Please continue to engage with WA Local Governments as it is not mandatory for Local Governments to use WALGA Preferred Supply, we are one of many procurement options they can access. If a Local Government goes to public tender, these are usually advertised in the West Australian on a Wednesday and Saturday and published on their website.

Please note the August 2024 RFT process is underway. To be included in the March 2025 RFT endorsements must be received by COB 28th February 2025.

Frequently Asked Questions

Where new categories of supply are developed, and where there is strong demand for additional suppliers in an existing category of supply, WALGA generally invites public tenders.

For existing categories of supply, WALGA runs RFT processes to prequalify additional suppliers twice a year, or on an as-need basis.  

For a supplier to be invited into a RFT process WALGA has requested they obtain an endorsement from a Member Local Government. This is to ensure the PSP remains Member-driven and reflects the needs and demands of Local Governments.

 The endorsement is a form of reference that should be brief, but include the following information:

  • Company name and contact details
  • Brief overview of what goods and/or services they provide
  • Reason they would be a suitable supplier for the WALGA PSP and confirmation the supplier has the capability and capacity to deliver services to Local Government at the highest standard.
  • Intent to engage the supplier through the WALGA Panel if appointed

The endorsement can be an email outlining which products/services the Local Government are currently using and/or would like to access via the WALGA Preferred Supplier Panels.

Local Government endorsements can be sent by Member Local Governments to: commercial@walga.asn.au

WALGA does not receive endorsements directly from commercial suppliers.

The volume of companies contacting WALGA seeking Preferred Supplier status far exceeds the number of suppliers currently contracted. As a Member focused organisation the relevance and balance of the panels need to directly meet Member requirements as much as possible. The wrong mix of suppliers can make the Panels difficult to navigate or offer insufficient supply options in the right category areas. WALGA also has limited resources to conduct tenders and contract manage its Panels, so Member based endorsement ensures WALGA prioritises suppliers who are going to be utilised by Members.

The PSP has minimum qualitative standards which must be met for prequalification.  These are assessed through the Tender process.

The PSP Tender is an objective procurement process.  Without compliance to the due diligence requirements, and assessment against a scope of services to evidence organisational resources (capacity) and capability to supply then the supplier may not be recommended to the Program.  

WALGA may also prioritise areas of demand or take other factors into account when considering the composition of a Panel.  For example, if a category of supply is already overrepresented by too many suppliers and the category is not being sufficiently utilised, further review may be undertaken prior to considering issuing an invite to Tender.

Suppliers should be aware that there are a number of final approval steps reviewed prior to being offered any invitation into a prequalification process. Additionally, in the case of suppliers who were previously Contracted to the PSP, this may result in additional discussion to ascertain suitability.

WALGA will issue a Public Tender to the open market for a new category development and for activity that incurs a significant change to scope or market conditions. WALGA may also issue public tenders for areas of high demand and where there are insufficient supply options available for Members to obtain a minimum number of quotations.  

In some instances WALGA may invite tenders resulting from policy and project work and from other avenues of referral where a significant Member benefit can be identified. 

WALGA’s regular RFT processes to onboard new suppliers occur twice a year (currently in February and August). Urgent ad-hoc Tenders may result where critical circumstances are identified. The WALGA Tender is generally open to the market for a period of four to six weeks. Depending on the number of submissions the evaluation period can also take up to three months.  The contracting of suppliers is dependent on the complexity of the tender and the time required for suppliers to review and accept contract terms. The contracts are immediately implemented when signed and progressively added to eQuotes (VendorPanel).

On average it can be expected that there is a three to five month period between opening a Tender and activating a new Preferred Supplier Contract.

Contracts

All Local Government media buying and placement will be centralised through this Preferred Supply Contract. 

This includes the production and despatch of classified / transaction advertising including recruitment, statutory notices and community advertising. 

Service Offering 

This Preferred Supply Contract provides for Advertising Placement and Media Buying. The scope of services delivered under this category include: 

  • Undertake the booking, production, despatch and placement of classified advertising, including recruitment adverts, community advertising and statutory / legal notices.
  • Provide Local Governments with an online media booking and ad builder / ad management system.
  • Provide dedicated in-house media planning and a fully integrated advertising and buying consultancy for all types of applicable advertising. This includes metropolitan, regional and national newspapers; specified magazines and journals; specialised publications; digital and online; billboards; television; radio; cinema; and outdoor.
  • Management of all WALGA’s media contracts with various media organisations and undertaking all media rate negotiations.
  • Provision of value-add initiatives to Local Governments using media contracts as part of the strategy of delivering greater value to WALGA Members.
  • Manage all of WALGA’s Media Contracts with various media organisations that are utilised by Members.
  • Undertake media monitoring to ensure proof of ad appearance by either sighting the ad or running an electronic appearance checking report. 
 
Marketforce has been appointed as the sole media agency to purchase media on behalf of Local Government. This includes all forms of media such as: 
  • Print/press Advertising
  • Online Advertising
  • Social media advertising
  • Television Advertising
  • Radio Advertising
  • Out of Home Advertising
  • Cinema Advertising
 
Marketforce will manage of all WALGA’s media Contracts with various media organisations and undertake all media rate negotiations to ensure that Local Governments can access the most advantageous discount rates for all advertising. 

The benefits of this Contract include: 
  • Dedicated Local Government team: experienced and well-resourced team of professionals solely focused on managing and servicing Members via the WALGA Preferred Supply Contract.
  • Dedicated in-house media buying: for all advertising, promotion and marketing through WALGA’s Preferred Supply Panel.
  • Media/channel planning services: for all advertising by Local Governments.
  • Competitive Advertising Rates: access to optimal rates across all media.
  • Value-Add Benefits: significant value-add benefits exclusively for Members.
  • Aggregated Supply: Achieves optimal benefits for Local Governments, including the greatest negotiating power, terms and conditions that reflect the specific needs of the whole sector.
  • Online ad-building and booking system - 24/7 access to an online media booking and ad builder / ad management system (ADSplus) that is user-friendly and fully operational across all Local Governments.
  • Whole-of-Sector Promotion and Marketing: Member use of this Contract supports the running of state-wide television and newspaper promotional campaigns that are focused on improving the public perception of Local Government, promoting the Local Government sector as an employer of choice and lobbying State and Federal Governments.
 
Each year WALGA undertakes media negotiations in conjunction with Marketforce to secure aggregate whole of sector rates based on total spend. These rates can be accessed through the ADSplus billing system or by contacting the Marketforce Account Manager. For further information please click here and review the Local Government Advertising Buyers Guide.

Company Contact

Carli Bailey
Contract Manager, Commercial Management

08 9213 2045

CBailey@walga.asn.au

This Preferred Supplier Panel provides an integrated range of ICT Products and Services, inclusive of telecommunications, software licensing, hardware, consultancy services and ICT managed services.
 
Categories include:
  • Audio Visual

  • BSSS Maintenance & Support

  • Business Systems Software & Associated Services

  • CCTV, Hardware, Systems & Networks

  • Consultancy - ICT Management

  • Consultancy - Technical

  • Cyber Security Services

  • Data (Wide Area Network)

  • Data Centre Services

  • ICT Products, Hardware & Associated Consultancy

  • Managed ICT Services

  • Microsoft Enterprise Agreements

  • Microsoft Open Licences and Cloud Solutions

  • Mobile Device Management

  • Mobile Voice and Data

  • NBN Services

  • Physical Records, Document Management & Digitisation

  • Printing and Business Machines, Systems and Consumables

  • Private Fibre (Dark Fibre)

  • Satellite Services

  • Telecommunications Fixed Voice

  • Telecommunications Hardware

  • Unified Communications

  • Video Conferencing

  • Web Development & Apps

  • Wireless Data Services

Pricing and Conditions of Contract for this arrangement is available within eQuotes/VendorPanel.
 
Members must reference the WALGA contract and related Member conditions in all communications with Preferred Suppliers to ensure they are compliant with the WALGA exemption to the Local Government (Functions and General) Regulations, 1996.

Company Contact

Carli Bailey
Contract Manager, Commercial Management

08 9213 2045

CBailey@walga.asn.au

This Preferred Supplier Panel provides engineering, environmental & technical consultancy professional services to support project scoping, airport services, technical design, policy and process development, advocacy and disaster recovery.
 
Categories include:
  • Arboricultural, Landscape and Garden Design services
  • Aerodrome and Airport Services
  • Bushfire and Emergency Services Risk Management
  • Bridge Engineering
  • Disaster Recovery Engineering
  • Energy Consulting, Electrical Engineering and Design
  • Ecological Studies and Natural Area Management
  • Environmental and Sustainability Consulting
  • Fire Safety Engineering
  • Geotechnical Engineering
  • Hazardous Materials Management and Contaminated Site Remediation
  • Marine & Coastal Engineering
  • Materials Testing
  • Project and Operations Management
  • Road, Pavement & Footpath Design Engineering
  • Structural Engineering
  • Surveying
  • Traffic & Transport Engineering
  • Waste Management Consulting
  • Water Management
  • Wetland Restoration (Natural and Artificial wetlands)
 Pricing and Conditions of Contract for this arrangement are available within eQuotes/VendorPanel.
 
Members must reference the WALGA contract and related Member conditions in all communications with Preferred Suppliers to ensure they are compliant with the WALGA exemption to the Local Government (Functions and General) Regulations, 1996.

Company Contact

Scott Yelland
Contract Manager, Commercial Management

08 9213 2057

SYelland@walga.asn.au

This Professional Consultancy Services Panel provides expertise across a range of functional areas for consulting assignments.  Contractual conditions for this Panel have been developed with regard to the provision of professional services that focus on technical expertise.  Categories have been developed that will deliver both strategic and operational engagements in areas that include corporate services, planning and built environment and other non-engineering (technical) based consultancies.  
 
Categories include:
  • Asset Management Services

  • Geospatial Data Mapping and Reporting

  • Human Resource (HR) Management Services

  • Organisational & Workforce Management Services

  • Town Planning & Related Services

  • Tender Management Services

  • Valuation Services

Pricing and Conditions of Contract for this arrangement is available within eQuotes/VendorPanel.
 
Members must reference the WALGA contract and related Member conditions in all communications with Preferred Suppliers to ensure they are compliant with the WALGA exemption to the Local Government (Functions and General) Regulations, 1996.

Company Contact

Carli Bailey
Contract Manager, Commercial Management

08 9213 2045

CBailey@walga.asn.au

This Preferred Supplier Panel delivers services to support the administration of Local Government Financial and Corporate Services directorates.  The contract encompasses call centre management, audit, rates, legal and debt management services, salary packaging, marketing and community consultation.
 
Categories include:
  • Call Centre Management Services
  • Community Consultation
  • Compliance and Audit Services
  • Corporate Communications & Public Relations
  • Fuel Tax Audits
  • Legal and Debt Management Services
  • Marketing Services
  • Operating and Finance Leasing
  • Salary Packaging Services
  • Vehicle & Fleet Leasing
Pricing and Conditions of Contract for this arrangement are available within eQuotes/VendorPanel.
 
Members must reference the WALGA contract and related Member conditions in all communications with Preferred Suppliers to ensure they are compliant with the WALGA exemption to the Local Government (Functions and General) Regulations, 1996.
 

Company Contact

Carli Bailey
Contract Manager, Commercial Management

08 9213 2045

CBailey@walga.asn.au

The Panel for Leisure, Cultural and Community Services covers supplies to public libraries (stocks, systems and RFID) and activity associated with events and activation for Local Government community directorates.

Company Contact

Carli Bailey
Contract Manager, Commercial Management

08 9213 2045

CBailey@walga.asn.au

This Preferred Supplier Panel supplies a wide range of options to secure vehicles, for fleet, plant and equipment (both on road and off road), as well as automotive supplies, tyres, fuel and related services. The scope also includes trucks, specialised vehicles including sweepers, earthmoving equipment and compactors.
 
Categories include:
  • Agricultural Plant
  • Automotive Supplies
  • Compaction & Road Construction Equipment
  • Fleet Management Advisory
  • Heavy Rigid
  • Light Rigid
  • Medium Rigid
  • Oils, Lubricants & Vehicle Care Products
  • Power Equipment
  • Prime Mover
  • Recycling & Disposal of Tyres
  • Street Sweepers, Cleaning Units & Vacuum Trucks
  • Supply of Earthmoving Equipment
  • Supply of Material Handling Equipment
  • Supply of Road Maintenance Trucks
  • Supply of Tyres, Tubes & Associated Services
  • Turf Plant
  • Utility Vehicles
Pricing and Conditions of Contract for this arrangement are available within eQuotes/VendorPanel.
 
The Member Conditions of Contract that relate to the supply of Fleet are available on eQuotes/VendorPanel under the ‘List Documents’. The default General Conditions that apply to the Panel are the WALGA Conditions for the Supply of Goods and Services. 
 
In some cases, suppliers have provided a variation to this standard Contract, or agreed on alternative terms.  In these instances, the alternative models are bound into the WALGA Procurement Form at prequalification level and can be accessed on the suppliers eQuotes/VendorPanel profile.
 
When contracting for all transactions under the WALGA Fleet Panel, a Procurement Form should be executed where there are contract specifics (e.g., delivery dates, inclusion of scope and offer, variation to terms etc). 

PSP006 Fleet (Trucks)
 
Previously WALGA has operated its Fleet activity under a National Purchasing Network (NPN) arrangement.  The NPN is discontinuing the operation of shared contracts as the same level of value can be derived through direct based State arrangements, all of which operate under State specific regulatory frameworks.
 
As part of the NPN transition process, the Trucks category of supply has now been updated in eQuotes/VendorPanel and the Preferred Supplier directory.
 
Under the previous contract all national dealerships were listed.  Supplier profiles are now showing only for Truck manufacturers who have a Contract with WALGA under NPN04-13 Trucks.
 
The Preferred Supplier Directory supplier profiles for each manufacturer will now only list the WA based dealers who will deliver the vehicles to Local Government. Local dealers are also listed on eQuotes/VendorPanel under the Contracted manufacturers.
 
When requesting quotations under the WALGA Panel, truck requests are provisioned to the manufacturers as a brand selection. Dealers themselves are not listed within the category of supply as they do not have a direct contract with WALGA for the supply of trucks.  Nonetheless, the dealers still have backend relationships with the manufacturers, and do get nominated into the quotation process and resulting supply by the manufacturer.
 

Company Contact

Abby Foster
Contract Manager, Management

9213 2016

AFoster@walga.asn.au

WALGA’s Waste and Energy contract provides access to waste collection services and associated supplies such as Mobile Garbage Bins, Resource recovery, energy and sustainable energy infrastructure, public lighting and electrical works, and sustainability offset services.

This Preferred Supplier Panel provides access to waste collection and processing services and associated supplies such as mobile garbage bins, resource recovery, FOGO, contestable energy supply and sustainable energy infrastructure, public lighting and electrical works, and sustainability offset services such are carbon offsets and renewable energy certificates.
 
Categories include:
  • Electrical Contracting Services

  • Emergency Waste Services

  • Energy Supply

  • EV Charging Infrastructure

  • Hazardous Waste Management

  • Landfill and Transfer Station Management Services

  • Resource Recovery

  • Sustainable Energy Infrastructure

  • Sustainable Offset Services

  • Waste Collection Services

  • Waste Containers and Associated Services and Products

Pricing and Conditions of Contract for this arrangement are available within eQuotes/VendorPanel.
 
Members must reference the WALGA contract and related Member conditions in all communications with Preferred Suppliers to ensure they are compliant with the WALGA exemption to the Local Government (Functions and General) Regulations, 1996.
 

Company Contact

Abby Foster
Contract Manager, Management

9213 2016

AFoster@walga.asn.au

This Preferred Supplier Panel provides consumable stocks for depot and corporate service activity.  The contract delivers goods including hardware and industrial products, office stationery, corporate wardrobe.  Provision is made for the supply of, janitorial and cleaning supplies, print management, signs, security infrastructure and PPE.
 
Categories include:
  • Corporate Wardrobe
  • General Hardware and Industrial Supplies
  • Janitorial & Cleaning Supplies
  • LED Luminaries
  • Office Design, Fitout, and Furniture
  • Office Supplies
  • Personal Protective Equipment (PPE) & Workwear
  • Print Management
  • Security Infrastructure and Locksmiths
  • Signs - Electronic
  • Signs - Supply and Install
 Pricing and Conditions of Contract for this arrangement are available within eQuotes/VendorPanel.
 
Members must reference the WALGA contract and related Member conditions in all communications with Preferred Suppliers to ensure they are compliant with the WALGA exemption to the Local Government (Functions and General) Regulations, 1996.

Company Contact

Scott Yelland
Contract Manager, Commercial Management

08 9213 2057

SYelland@walga.asn.au

All aspects of Road construction and maintenance are covered by this Panel inclusive of Works, Services and related materials.

Works can include, Minor /Major Civil Works / Earthworks / Plant Hire / Drainage / Erosion Control / Potholes / Kerbing / Footpaths / Crack Sealing.

Services can include, Utility Location / Line Marking / Sweeping / Public Lighting Maintenance and Installation / Traffic Management / Traffic Signals.

Materials can include, Gravel / Road Building Materials eg Bitumen/ Concrete Drainage Products/ Barriers / Road Marking Supplies.

Consultancy Services are excluded from this Panel.

Pricing and Conditions of Contract for this arrangement are available within eQuotes/VendorPanel.

Members must reference the WALGA contract and related Member conditions in all communications with Preferred Suppliers to ensure they are compliant with the WALGA exemption to the Local Government (Functions and General) Regulations, 1996.

Company Contact

Craig Grant
Contract Manager, Management

08 9213 2037

CGrant@walga.asn.au

This Preferred Supplier Panel provides for Parks and Gardens goods and services, including landscape maintenance and development, street furniture and related infrastructure, tree pruning and maintenance, fencing, water management, greenlife, turf and turf management, mowing, pest control, trees and plants, and weed management.
 
Categories include:
  • Fencing Supply & Services
  • Landscape, Infrastructure, Works & Maintenance
  • Mowing Services
  • Pest and Rodent Control
  • Playground Goods & Services
  • Provision of General Parks & Gardens Services
  • Pumps and Irrigation
  • Supply of General Parks & Gardens Goods
  • Tree Maintenance Services
  • Trees & Nursery Plants Goods & Services
  • Turf - Supply, Installation & Maintenance
  • Weed Management & Fertiliser Application Services
Pricing and Conditions of Contract for this arrangement are available within eQuotes/VendorPanel.
 
Members must reference the WALGA contract and related Member conditions in all communications with Preferred Suppliers to ensure they are compliant with the WALGA exemption to the Local Government (Functions and General) Regulations, 1996.
 

Company Contact

Abby Foster
Contract Manager, Management

9213 2016

AFoster@walga.asn.au

This Preferred Supplier Panel provides services to WALGA Members for temporary and permanent recruitment, temporary labour, and temporary to permanent transition, across Local Government operational areas.
 
Categories include:
  • Community and Healthcare Services
  • Corporate and Governance Services
  • Engineering and Infrastructure Services
  • Fleet, Waste and Works Operations
  • ICT Services
  • Parks and Garden Operations
  • Permanent Recruitment Services
  • Planning and Regulatory Services

Company Contact

Scott Yelland
Contract Manager, Commercial Management

08 9213 2057

SYelland@walga.asn.au

The Preferred Supplier Panel covers the construction of new buildings, refurbishment of existing buildings, modular and prefabricated dwellings including the demolition and site restoration of existing structures.
 
Categories under this PSP include:
 
  • Modular and Prefabricated Dwellings 
  • Construction - New Buildings
  • Building Refurbishment & Remediation
  • Demolition, Earthworks & Site Remediation
 
Pricing and Conditions of Contract for this arrangement are available within eQuotes/VendorPanel
 
Members must reference the WALGA contract and related Member conditions in all communications with Preferred Suppliers to ensure they are compliant with the WALGA exemption to the Local Government (Functions and General) Regulations, 1996.

Company Contact

Craig Grant
Contract Manager, Management

08 9213 2037

CGrant@walga.asn.au

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